Executive Assistant & Office Manager

• Provide administrative and organizational support to the Senior Executive Team; coordinate and schedule meetings and appointments on a priority basis; produce meeting agendas, minutes and reports

• Screen, assess and anticipate workload based on knowledge of Executives’ and department heads’ priorities

• Monitor and respond to verbal and written enquiries from internal and external stakeholders

• Receive and direct incoming calls; prioritize, respond to and/or redirect incoming emails and mail as required

• Ensure maintenance of all official documents and files; establish procedures for records access

• Manage administration office space (supply ordering) and implement efficiencies

• Project manage team and special events, coordinate information flow and issue management

• Act as a liaison with executive for internal associates, external organizations and partners

• Coordinate and process bank reconciliations, corporate credit cards, senior officials’ expense claims, Parq gift card requests, travel requests and invoices

• Provide overflow support across the finance team as needed

• Provide support to other members of the leadership team if and when time permits

• Other duties as assigned

QUALIFICATIONS AND EXPERIENCE

• Minimum of 5 years related administrative experience with minimum 3 years’ experience at an executive level

• Degree, diploma or certificate in Office Administration, Business Administration or equivalent combination of skills and experience in a related field

• Demonstrated excellence in both written and oral communication (i.e. general correspondence, reports, actions plans, minutes and administrative policies and procedures); capable of prioritizing workload and detail-oriented

• Ability to exercise discretion and professionalism in handling sensitive situations, and maintaining an appropriate level of confidentiality

• Exceptional organizational skills, ability to work independently using initiative and judgment managing issues, projects and people

• Ability to work effectively with all levels of management and employees; experience in dealing with external stakeholders at a senior level

• Ability to provide superior customer service experience

• Able to adapt to changing priorities and managing multiple tasks

• Possess a thorough working knowledge of MS Office applications used for word processing, spreadsheet and presentation creation (Outlook, Word, Excel, PowerPoint, etc.)

CERTIFICATES AND/OR LICENSES REQUIREMENTS

• Ability to obtain and maintain GPEB registration

• Ability to complete all BCLC required trainings

• Serving it Right certification

PHYSICAL REQUIREMENTS

• Able to lift, handle, and transport materials that are over 20 lbs

• Required to sit, stand and walk during working hours

At Parq Vancouver, we believe in fostering a culture of connection, care, responsibility and sustainability. We’re honored to be recognized with the Untapped 2022 Workplace Inclusion Champion Award for Medium & Large Businesses. We are committed to cultivating and preserving a safe, respectful and diverse work environment for all our associates. Parq welcomes all interested applicants to apply to our positions! If you require assistance or accommodation during the recruitment process, please contact us.

We would like to acknowledge that at Parq Vancouver we live and work on the unceded traditional territories of the Coastal Salish peoples of the Musqueam, Squamish, and Tsleil-Waututh Nations Accessible Employer: Yes

Open to International applicants with valid Canadian Work permits: Yes

• Salary/Wage

60,000-70,000 annually

Recommended Training

Serving It Right